Attend meeting the trustees/directors outside office hour in an advisory capacity as and when requested to do so.
Keep proper minutes of meeting attended.
Arrange venues for meeting is asked to do so by the trustees/directors.
Assist and advise the trustees/directors on procedural matters such as general meetings, special general meeting, quorums, proxies, resolutions, voting rights, amendments to the registered scheme`s rules and the statutory requirement of the Sectional Titles Act, rules and any annexes thereto.
Attend to proxies, nominations, agendas and notices.
Attend to the drafting and distribution of notices and circulars to owner, and the queries, suggestions and complaints, as well as the normal correspondence of the body corporate.
When asked to do so, we furnish the trustees/directors with copies of correspondence entered on their behalf.
Maintain the minute books, attendance registers, the register of sectional bond holders who have notified the managing agent of their interest and the register of exclusive use areas linked to units or sections in the scheme.